Rubi Terms of Use

1. What Rubi is

Rubi is an online management platform for law firms: cases, deadlines, official gazette publications, calendar, tasks, WhatsApp client service, documents, finances and artificial intelligence assistants.

These Terms govern the use of Rubi by the firm that subscribes (the “Client”) and by the people the Client authorizes to use it (the “Users”).

2. Acceptance and eligibility

By creating an account, inviting Users or using Rubi, the Client accepts these Terms and the Privacy Policy. Whoever creates the account states they are over 18 and authorized to contract on behalf of the firm.

Rubi is intended for law firms, lawyers and their teams in their professional activity.

3. Account, Users and security

The Client decides who accesses the system and with which access profile, and is responsible for the actions of the Users it invites. Each User's access is personal and non-transferable.

The Client must keep passwords confidential and report any suspected unauthorized access immediately. Every relevant action is recorded in the system's audit log.

4. Free trial

The free trial lasts 14 calendar days from account creation, gives access to the full system and requires no credit card.

When the trial ends without a subscription, the firm enters read-only mode: Users can still sign in and see everything, but cannot create or change information until subscribing. No data is deleted because the trial ended.

5. Plans, payment and cancellation

Current plans and prices are shown in Settings → Plan and billing. Billing is recurring, by credit card or boleto, processed by Stripe.

The Client may cancel at any time in the billing portal. Cancellation stops future charges and full access continues until the end of the period already paid. There are no prorated refunds for the current period, except where required by law.

If a payment is declined, Stripe will retry. If non-payment persists, the subscription ends and the firm moves to read-only mode.

Price changes are announced at least 30 days in advance and apply from the cycle after the notice.

6. Acceptable use

The Client agrees to use Rubi in accordance with the law, the Brazilian Bar Association's Code of Ethics and these Terms. It is forbidden to use the system for unlawful activities or unsolicited bulk messaging; to try to access other firms' data; to copy, resell or reverse engineer the system; or to overload or attack the infrastructure.

7. The firm's data and its clients' data

Everything the Client enters into Rubi (cases, contacts, documents, conversations, entries) belongs to the Client. Regarding personal data of the firm's clients, the Client is the controller and Bee The Tech acts as processor, handling that data only to provide the service, as described in the Privacy Policy.

The Client is responsible for having a legal basis to process the data it enters and for respecting professional secrecy.

8. Deadlines, publications and court information

Rubi queries public Judiciary sources, such as the National Electronic Gazette and the CNJ's DataJud, and calculates deadlines from them. These sources have no availability guarantee and may be delayed, fail or contain errors.

Deadline calculation and suggested next steps are support tools. Checking deadlines and notices in the official systems, and technical responsibility for the case, remain with the lawyer.

9. Artificial intelligence

Some features use artificial intelligence models to summarize, classify, suggest and draft. The result is a suggestion that must be reviewed by a person before any use. Actions that send messages or change data ask for confirmation.

10. Integrations

Rubi integrates with third-party services, such as WhatsApp (through the partner client-service platform) and payment providers. Use of those integrations is also subject to their rules, and Rubi is not liable for their downtime.

11. Availability and support

We work to keep Rubi continuously available, but interruptions may occur for maintenance or due to failures beyond our control. Planned maintenance is done outside business hours whenever possible.

Support is provided through the channels shown in the system, on business days.

12. Limitation of liability

To the maximum extent permitted by law, Bee The Tech is not liable for indirect damages, lost profits or lost opportunities, nor for consequences of incorrect or delayed information from public sources. Total liability is limited, in any case, to the amount paid by the Client in the 12 months before the event.

13. Intellectual property

The software, the Rubi brand and the system's materials belong to Bee The Tech. The subscription grants the Client a non-exclusive, non-transferable license to use it while it is in force.

14. Termination and return of data

The Client may request a copy of its data at any time. After the account is closed, the data remains available for export for 90 days and is then deleted, except what the law requires us to keep.

Bee The Tech may suspend or close accounts that violate these Terms, notifying the Client whenever possible.

15. Changes to these Terms

We may update these Terms. Relevant changes are announced in the system or by e-mail with reasonable notice. Continuing to use Rubi after they take effect means agreeing to the new version.

16. Governing law and venue

These Terms are governed by Brazilian law. The courts of the Client's domicile are chosen to settle any related matter.