Rubi Privacy Policy

1. Who processes your data

Bee The Tech is the controller of account registration and usage data: of whoever starts the trial, invited Users, people who request a demo and site visitors.

For data the firm enters about its own clients (cases, contacts, documents, conversations), the firm is the controller and Bee The Tech acts as processor, handling that data only under the firm's instructions and to provide the service.

2. What data we collect

Registration: name, e-mail, phone or WhatsApp, bar number and firm name.

System usage: access and action logs (date, time, IP and what was done), required for security and for the firm's audit trail.

Payment: billing data such as legal name, tax ID and address. Card data is handled directly by Stripe; Rubi neither receives nor stores it.

Demo requests: name, e-mail, WhatsApp, firm and the message sent.

Mobile app (iOS and Android): uses the device camera, microphone and photos only when you choose to take a photo, record audio or attach a file to send to a client — nothing is captured in the background. To alert you about new messages, we store the device's notification identifier, model and operating system (iOS or Android); it is deleted when you sign out of the app. Your access is kept in the device's secure storage (Keychain or Keystore). The app uses no tracking or advertising.

3. Why we use it and on what legal basis

To provide the contracted service and the free trial (performance of contract); to keep things secure, prevent fraud and improve the product (legitimate interest); to meet tax and legal obligations (legal obligation); and to send e-mails about account usage and the free trial (performance of contract and legitimate interest, with the option to opt out).

We do not sell personal data and do not use it for third-party advertising.

4. Who we share it with

Only with providers needed for the service to work, under contract and confidentiality obligations: Supabase (database, in São Paulo), Hostinger (servers, in Brazil), Resend (e-mail delivery), Stripe (payments), Anthropic (artificial intelligence features) and the partner WhatsApp client-service platform.

Case and publication lookups are made against the public databases of Brazil's National Council of Justice, using case numbers and bar numbers.

Some of these providers may process data outside Brazil. In those cases, the transfer follows article 33 of the LGPD, with contractual clauses ensuring equivalent protection.

We may also share data under a court order or legal obligation.

5. How we protect it

Each firm's data is isolated in the database itself by access rules that prevent one firm from seeing another's data. Communication is encrypted, passwords are stored hashed, vault credentials are encrypted and every relevant access is recorded in the audit log.

6. How long we keep it

While the account is active. After closure, data remains available for export for 90 days and is then deleted, except what the law requires us to keep, such as access logs (6 months, under Brazil's Internet Civil Framework) and tax documents (5 years).

7. Your rights

Under the LGPD you may request: confirmation that we process your data, access, correction, anonymization or deletion of unnecessary data, portability, information about sharing and review of automated decisions, and you may withdraw consent.

To exercise these rights, write to igor@beethetech.com. We reply within 15 days. If the request concerns data a firm entered about you, we will forward it to that firm, which is the controller.

8. Cookies

We only use essential cookies: one to keep you signed in and one to remember whether you prefer the light or dark theme. We use no advertising or tracking cookies.

In the mobile app, your session and preferences (theme and language) are kept in the device's secure storage, not in cookies.

9. Data protection officer

The data protection officer can be reached at igor@beethetech.com.

10. Changes to this Policy

We may update this Policy. Relevant changes are announced in the system or by e-mail. The date of the current version is at the top of this page.